This Privacy Policy describes how dox2U collects, uses and discloses information and what choices you have with respect to the information.
Privacy Policy
This Privacy Policy applies to Privet Ventures Pvt. Ltd. (“Privet Ventures”) online workplace productivity tools and platform called dox2U, including the associated dox2U mobile and desktop applications and websites (www.dox2u.com) (collectively the “Services”). If you do not agree with the terms, do not access or use the Services, Websites or any other aspect of dox2U’s business.<><> This Privacy Policy does not apply to any third-party applications or software that integrate with the Services through the dox2U platform (‘Third-Party Services’), or any other third-party products, services or businesses. In addition, a separate agreement governs delivery, access and use of the Services (the ‘Customer Agreement’), including the processing of any messages, files or other content submitted through Services accounts (collectively, ‘Customer Data’). The organisation (e.g. your employer or another entity or person) that entered into the Customer Agreement (the ‘Customer’) controls its instance of the Services (its ‘Workspace’) and any associated Customer Data.
Information we collect and receive
We may collect and receive Customer Data and other information and data (“Other Information”) in a variety of ways:
1. Workspace and account information. To create or update a Workspace account, you or your Customer (e.g. your employer) supply us with an email address, phone number, password, domain and/or similar account details. In addition, Customers that purchase a paid version of the Services provide us (or its payment processors) with billing details such as credit card information, banking information and/or a billing address.
2. Usage information.
3. Cookie information. We use a variety of cookies and similar technologies in our Websites and Services to help us collect Other Information. For more details about how we use these technologies, and your opt-out opportunities and other options, please see our Cookie policy.
4. Third-Party Services. A Customer can choose to permit or restrict Third-Party Services for its Workspace. Typically, Third-Party Services are software that integrate with our Services, and a Customer can permit its Authorised Users to enable and disable these integrations for its Workspace. We may also develop and offer dox2U applications that connect the Services with a Third-Party Service. Once enabled, the provider of a Third-Party Service may share certain information with dox2U. For example, if a cloud storage application is enabled to permit files to be imported to a Workspace, we may receive the user name and email address of Authorised Users, along with additional information that the application has elected to make available to dox2U to facilitate the integration. Authorised Users should check the privacy settings and notices in these Third-Party Services to understand what data may be disclosed to us. When a Third-Party Service is enabled, we are authorised to connect and access Other Information made available to us in accordance with our agreement with the Third-Party Provider and any permission(s) granted by the Customer (including by its Authorised User(s)). We do not, however, receive or store passwords for any of these Third-Party Services when connecting them to the Services.
5. Contact information. In accordance with the consent process provided by your device or other third-party API, any contact information that an Authorised User chooses to import (such as an address book from a device or API) is collected when using the Services.
5. Third-Party Data. We may receive data about organisations, industries, lists of companies that are customers, website visitors, marketing campaigns and other matters related to our business from parent corporation(s), affiliates and subsidiaries, our partners or others that we use to make our own information better or more useful. This data may be combined with Other Information that we collect and might include aggregate-level data, such as which IP addresses correspond to postcodes or countries. Or it might be more specific: for example, how well an online marketing or email campaign performed.
How we use information
Customer Data will be used by dox2U in accordance with the Customer’s instructions, including any applicable terms in the Customer Agreement and the Customer’s use of Services functionality, and as required by applicable law. We are the Processor of Customer Data and the Customer is the Controller. The Customer may, for example, use the Services to grant and remove access to a Workspace, assign roles and configure settings, access, modify, export, share and remove Customer Data and otherwise apply its policies to the Services. <> We use Other Information in furtherance of our legitimate interests in operating our Services, Websites and business. More specifically, we use Other Information:
Data Retention
We will retain Customer Data in accordance with a Customer’s instructions, including any applicable terms in the Customer Terms of Service, and as required by applicable law. Depending on the Services subscription, the Customer may be able to customise its retention settings and apply those customised settings at the Workspace level, channel level or other level. The Customer may also apply different settings to messages, files or other types of Customer Data. The deletion of Customer Data and other use of the Services by the Customer may result in the deletion and/or de-identification of certain associated Other Information. We may retain Other Information pertaining to you for as long as necessary for the purposes described in this Privacy Policy. This may include keeping your Other Information after you have deactivated your account for the period of time needed for dox2U to pursue legitimate business interests, conduct audits, comply with (and demonstrate compliance with) legal obligations, resolve disputes and enforce our agreements.
How we share or disclose information
This section describes how we may share and disclose Information, as described in the section entitled ‘Information we collect and receive’ above. Customers determine their own policies and practices for the sharing and disclosure of Information. We do not control how they or any other third parties choose to share or disclose Information.
Security
Privet Venture takes security of data very seriously. We work hard to protect Information that you provide from loss, misuse and unauthorised access or disclosure. These steps take into account the sensitivity of the Information that we collect, process and store, and the current state of technology. Given the nature of communications and information processing technology, we cannot guarantee that Information during transmission through the Internet or while stored on our systems or otherwise in our care will be absolutely safe from intrusion by others. When you click a link to a third-party site, you will be leaving our site, and we don’t control or endorse what is on third-party sites.
Age limitations
To the extent prohibited by applicable law, we do not allow the use of our Services and Websites by anyone younger than 16 years old. If you learn that anyone younger than 16 has unlawfully provided us with personal data, please contact us and we will take steps to delete such information.
Changes to privacy policy
We may change this Privacy Policy from time to time. Laws, regulations and industry standards evolve, which may make those changes necessary, or we may make changes to our services or business. We will post the changes to this page and encourage you to review our Privacy Policy to stay informed. If we make changes that materially alter your privacy rights, we will provide additional notice, such as via email or through the Services. If you disagree with the changes to this Privacy Policy, you should deactivate your Services account. Contact the Customer if you wish to request the removal of Personal Data under their control.
For international user
California privacy rights California law permits users who are California residents to request and obtain from us once a year, free of charge, a list of the third parties to whom we have disclosed their personal information (if any) for their direct marketing purposes in the prior calendar year, as well as the type of personal information disclosed to those parties. To make such a request, please contact us at the information provided in contact us section.
EU privacy/data protection rights
EU General Data Protection Regulation (GDPR) has provided the below rights to the EU residents:
Contact us<> Privet Ventures Pvt Ltd, India <>legal@dox2u.com
COOKIE Policy
Table of content
What is a cookie?
Cookies are small text files sent by us to your computer or mobile device which enable dox2U features and functionality. They are unique to your account or your browser.
Does dox2U use cookies?
Yes, dox2U uses cookies and similar technologies such as single-pixel gifs and web beacons. We use both session-based and persistent cookies. dox2U sets and accesses our own cookies on the domains operated by dox2U and its corporate affiliates (collectively, the “Sites”). We also use third-party cookies such as Google Analytics. Google Analytics gathers information about the use of our website by means of cookies. The information gathered is used to create reports about the use of our website. You can find out more about Google's use of information by visiting https://policies.google.com/technologies/partner-sites and you can review Google's privacy policy at https://policies.google.com/privacy.
How does dox2U use cookies?
Some cookies are associated with your account and personal information in order to remember that you are logged in and which Workspaces you are logged in to. Other cookies are not linked to your account; these cookies are unique and allow us to perform analytics and customisation, among other actions. Cookies can be used to recognise you when you visit a Site or use our Services, remember your preferences and give you a personalised experience that is consistent with your settings. Cookies also make your interactions faster and more secure. Please have a look at our Cookie Table attached below for more information.<>
Types of Cookies we use:
What third-party cookies does dox2U use?
You can find a list of the third-party cookies that dox2U uses on our Websites along with other relevant information in our cookie tables. While we do our best to keep this table updated, please note that the number and names of cookies, pixels and other technologies may change from time to time. Third-party cookies are limited to our Websites and are not used in our Services.
What can you do if you don’t want cookies to be set or want them removed, or if you want to opt out of interest-based targeting?
Some people prefer not to allow cookies, which is why most browsers give you the ability to manage cookies to suit you. In some browsers, you can set up rules to manage cookies on a site-by-site basis, giving you more fine-grained control over your privacy. What this means is that you can disallow cookies from all sites except those that you trust. You may also change your cookie preferences and settings at any time by going to the ‘Settings’ tab on the platform. Browser manufacturers provide help pages relating to cookie management in their products. Please see below for more information.
For other browsers, please consult the documentation provided by your browser manufacturer. If you limit the ability of websites and applications to set cookies, you may worsen your overall user experience and/or lose the ability to access the services because they will no longer be personalised to you. Doing this may also stop you from saving customised settings, such as login information.
Does dox2U respond to “do not track” signals?
Our Sites and Services do not collect personal information about your online activities over time and across third-party websites or online services. As a consequence, “do not track” signals transmitted from web browsers do not apply to our Sites or Services and we do not alter any of our data collection and use practices if we receive such a signal.
Cookie Table
Targeting Cookies These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.
Cookie subgroup | Cookies | Cookie used | Lifespan of cookie |
---|---|---|---|
Performance Cookies These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.
Cookie subgroup | Cookies | Cookie used | Lifespan of cookie |
---|---|---|---|
Google Analytics | _ga_LVH2QQFSJD | Third Party | 2 years |
Google Analytics | _ga | Third Party | 2 years |
HubSpot | __hstc | Third Party | 5 months 27 days |
HubSpot | hubspotutk | Third Party | 5 months 27 days |
GSCS | gscs | Third Party | never |
CloudFare | __cf_bm | Third Party | 30 minutes |
HubSpot | __hssc | Third Party | 30 minutes |
Tawk.to | TawkConnectionTime | Third Party | session |
twk_idm_key | Third Party | session |
Functional Cookies These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third-party providers whose services we have added to our pages. If you do not allow these cookies then some or all of these services may not function properly.
Cookie subgroup | Cookies | Cookie used | Lifespan of cookie |
---|---|---|---|
app.dox2u.com | • loginguid • refreshtoken • token • wsLink • password • emailId • isCreate • isFirstSigin • isBilling • wsURL | First party | Session |
Strictly Necessary Cookies These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.
Cookie subgroup | Cookies | Cookie used | Lifespan of cookie |
---|---|---|---|
app.dox2u.com | • wsLink • emailId • isCreate | First party | 1 day |
app.dox2u.com | localloginId1 | First party | 1 year |
app.dox2u.com | loginguid | First party | 1 year |
app.dox2u.com | localwsId1 | First party | 1 year |
app.dox2u.com | refreshtoken | First party | 1 year |
app.dox2u.com | token | First party | 1 year |
CookieYes | cky-active-check | Third Party | 1 day |
HubSpot | __hssrc | Third Party | session |
CookieYes | cky-consent | Third Party | 1 year |
CookieYes | cookieyes-necessary | Third Party | 1 year |
CookieYes | cookieyes-functional | Third Party | 1 year |
CookieYes | cookieyes-analytics | Third Party | 1 year |
CookieYes | cookieyes-performance | Third Party | 1 year |
CookieYes | cookieyes-advertisement | Third Party | 1 year |
CookieYes | cookieyes-other | Third Party | 1 year |
CookieYes | cky-action | Third Party | 1 year |
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